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Business Printing Solutions: Which Printer Fits Your Industry?

Printer Guide

Business Printing Solutions: Which Printer Fits Your Industry?

Learn how to find the best printer to support your business.

The convenience and reliability of a printed document is hard to overstate. But with so many different business printing solutions, it can be challenging to know which one is best for your business.

Depending on the kind of work you do, it’s important to consider many different factors. What are the security requirements for your documents? How many do you print in a typical business day? Do you need to print in color? Do you need to process printed documents by scanning or faxing?

It’s a lot to consider, but you’re starting in the right place. This guide can help you find the right business printing solution for your business.

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Printers for healthcare: Better care via documentation


According to one study, the average 1,500-bed hospital prints 96 million pages per year. Many of those pages likely include protected health information (PHI). This means printers for healthcare settings must meet strict security and privacy requirements. Yet they must also be speedy and efficient rather than creating roadblocks.

    Key security features for healthcare business printing solutions

  • User access management: Locked print functions could largely prevent unauthorized users from accessing PHI.
  • AES 128-bit encryption: Digital security such as encryption makes it harder for bad actors to intercept PHI.

Other important features for healthcare printers

Easy maintenance

Healthcare employees have enough to manage without puzzling over cryptic error messages. Adding more paper or changing cartridges should be quick and easy. It’s helpful for the manufacturer to offer maintenance plans to keep printers running well.


Separate printers, scanners, copiers, and fax machines take up lots of space. Look for business printing solutions that bundle these functions into one device. This frees up room while making it more convenient for employees to get their work done.

Quality printing

Illegible documents can be a liability. Prevent potential communication breakdowns with printers that offer at least 300 dots per inch (dpi) printing. This makes for text that’s easy to read but still fast to print.

Read more about printers for healthcare settings in Healthcare Printers: Choosing the Right Model for Your Facility.

Did You Know? If you’re looking to reduce paper use in your office, our guide to paperless office strategy may help. Click here to learn more.  

Printers for legal offices: Prioritizing clarity and compliance

Law is not a field that’s forgiving of mistakes. That goes for accidents committed by human employees as well as technical glitches. Finding business printing solutions that are easy to use while minimizing errors can keep your operations running more smoothly.

    Key concerns for legal printing

  • Accuracy
  • Variety of paper sizes
  • Advanced security

Traits of the best legal business printing solutions


Legal businesses may use standard letter, legal, and other page sizes. Their business printing solutions must be up to the task without complicated adjustments. This is also important for scanning and faxing unusual document sizes.


Legal documents often contain sensitive information. The printers that create them must also protect them. That includes features to limit local access. If the printer is connected to a network, it must also be hardened against potential bad actors.

Cost efficiency

Legal offices create a lot of documents. It’s worth comparing how many pages a single cartridge can handle between different business printing solutions. Divide the price of a cartridge by its expected capacity, and you have its cost per page.

Read more about printers for law in Legal Printers: 7 Things to Know Before Buying.

Printers for government offices: Doing more with less

Government offices are becoming increasingly digital. Yet paper documents remain an essential part of their operations. A good printer can keep your office running smoothly as it fills various requests. Here are some features to prioritize for a range of government offices.

    Common print jobs for government offices

  • Registration forms
  • Informational pamphlets
  • Temporary documentation

Valuable qualities for government printers


Fewer bottlenecks means faster work. Look for printers that can connect via networks, including wirelessly. This allows for easy printing across the office, rather than requiring one employee to field requests.

Reliable, consistent output

The federal government spends almost $40 billion on paper-based processes yearly. To keep up with that kind of demand, look for printers that are fast and durable. Speeds of 20 pages per minute or higher and large paper trays are a big help.

Ease of use

The more time employees must spend on printer issues, the bigger their backlog grows. That goes for immediate issues such as paper jams and the training needed to fix them. Look for business printing solutions that are easy to work with.

Read more about printers for government use in 7 Features to Look for in a Government Printer.

Did You Know? The RICOH 132 MF 4-in-1 multifunction printer can print up to 34 pages per minute in black and white. Click here to learn more  

Printers for schools: Solutions that make the grade

Today’s students have instant access to a world of information. But not all that information is created equally. Reliable and affordable printers help ensure your students always have the ideal materials on hand to continue their learning journey.

    Daily uses for school printers

  • Permission slips
  • Class handouts
  • Homework assignments

Essential qualities for school printers

Economical value

Few schools have the luxury of generous budgets. Beyond the purchase price, consider each printer’s cost to own for years to come. That includes paper, cartridges, and any service needs.


School printers often have multiple users with a variety of needs. With lesson plans laid out well in advance, there’s little room for glitches or breakdowns. Look for a manufacturer that stands behind its products with practical service offerings, such as Advance Exchange.

Broad functionality

Less space for printers, scanners, and copiers means more space for creativity and curiosity. Consider choosing a printer that can handle multiple needs all in one place.

Read more about printers for educational settings in How to Choose the Right Printers for Schools and Teachers.

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Ricoh Printers--built on a legacy of quality and dependability.

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Our recommendation: RICOH Printers

Each business case comes with its own set of document demands. But one constant is the need for reliability, precision, and ease of use. In our opinion, RICOH printers offer the best combination of efficiency, practicality, and approachability. Whether you’re looking for a compact, single-use printer or a multifunction device that can print, scan, and more, we’re happy to provide your business printing solutions. Find your ideal fit in the full range of RICOH printers.


Note: Information and external links are provided for your convenience and for educational purposes only, and shall not be construed, or relied upon, as financial or legal advice. PFU America, Inc. makes no representations about the contents, features, or specifications on such third-party sites, software, and/or offerings (collectively “Third-Party Offerings”) and shall not be responsible for any loss or damage that may arise from your use of such Third-Party Offerings. Please consult with a licensed professional regarding your specific situation as regulations may be subject to change.