Note: This is blog posting #1 of 2. Read the AB 1466: An overview and how to comply with new regulations if you missed it.
Once a digital document containing restricted covenant language has been identified, it will be relatively straightforward to decide how it should be redacted to comply with California law.
Another advantage of digitizing documents is that they can be made electronically available to the County Counsel for review and approval. Rather than having to bundle paper files and physically transport them to the County Counsel's office, they can be shared in a variety of ways: loaded onto a centralized server, or even uploaded to a web site in the cloud, where any authorized user can gain access using an Internet browser.
Note: the ability to share documents electronically can be especially helpful considering current best practices for employees to work remotely during the Covid pandemic.
Long-term Savings
Once the redacted language has been approved by the County Counsel, the modified electronic version of the document can be recorded and archived in accordance with county practices.
Now that the document has been preserved in electronic format, not only will future efforts to retrieve it will be faster and easier, but the county can save money by reducing or even eliminating storage costs. What used to be a room full of paper files in boxes can be reduced to a single server sitting in computer room or even in the cloud.
Which scanners to choose?
With our extensive experience and expertise with enterprise-class scanning solutions, we can be of great assistance in assessing the anticipated workload and proposing the hardware, software, and services solution that best meet your needs.
Our product line includes low-volume desk scanners and high-volume scanners capable of scanning thousands of documents per hour. If your archives contain fragile, historic documents, the fi-7700 flatbed scanner can alleviate any concerns about damaging brittle files.
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fi-8170
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fi-7700
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fi-7900
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Improved Feed Technologies
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Wide format for large docs
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Built for the largest projects
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Ergonomically sized for any desk
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Flatbed for delicate older documents
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500-page batch hopper
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100 Page Hopper
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Large Batch sizes of 300
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Very fast speeds at 140 ppm
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Quick speeds at 70 ppm
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Fast Speeds of 100 ppm
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High daily duty cycle
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Ethernet for optimal placement
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Built to handle large backlogs
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Ergonomic foot print
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When purchasing a scanner, it is always a best practice to ensure your technology with a Service Plan.
The information provided herein is for informational purposes only and is not intended to be construed, or relied upon, as legal advice. Please consult with an attorney regarding your specific legal situation.
