Tax season is tough enough for individuals. For growing businesses, it can get positively overwhelming. Many different types of forms, fees, and notices must each be addressed in a timely manner to ensure your organization remains compliant and doesn’t face fines or damage its reputation. And the rest of your work isn’t going to slow down just to make sure you meet your tax deadlines on time.

Fortunately, handling your taxes in-house doesn’t mean you have no choice but to struggle with error-prone manual processes. Instead, you can use NOTICENINJA, a service designed to streamline tax notice management through OCR technology, automated workflows, and a centralized knowledge base.

NOTICENINJA offers intuitive and efficient integration with ScanSnap technology to bring paper tax notices into digital workflows. The accuracy and reliability of ScanSnap scanners help put the full power of NOTICENINJA to work on your company’s tax notice processes. Together, ScanSnap and NOTICENINJA help turn complex, error-prone tax processes into easy and reliable parts of your workflow.

What is Notice Ninja?

Notice Ninja is a cloud-based, tax notice compliance software-as-a-service (SaaS). It works to reduce confusion as well as wasted time and money by streamlining the intake, distribution, and handling of tax notices. Here are five of the primary features Notice Ninja offers:

• Scan to capture: Tax notices are typically delivered in paper form. NOTICENINJA uses a combination of optical character recognition (OCR) and AI technology to extract text from scanned documents and then upload digitized notices to your company’s knowledge base. This process is much faster than manual data entry and also reduces the likelihood of errors.
• Workflow and task management: Notices are only helpful if they reach the proper parties. Notice Ninja automates the creation of workflows and tasks to ensure each tax notice is assigned to the right department, employee, or vendor.
• Document management: With all paper notices digitized, organizations have easier access to all the information they need in one central location. Notice Ninja’s eSignature capability also allows speedy and reliable updating of important documents, such as Agents on File.
• Simple user interface: NOTICENINJA’s user interface is designed to make your organization’s tax notices easy to understand and navigate at a glance, with minimal downtime required for retraining.
• Agency knowledge base: This central repository makes it easy to find accurate and up-to-date information within your organization with minimal need for searching or cross-referencing.

Did You Know?:The ScanSnap iX1600 Receipt Edition includes a preinstalled receipt guide to help digitize more of your important tax documents in less time. Click here to learn more.

Notice Ninja and ScanSnap technology

NOTICENINJA’s process begins with a scanned image, which the software sends through automated digital workflows based on the information it finds in the image. A scanner that’s reliable, high-quality, and easy to use can make the process even more efficient. That’s why ScanSnap and Notice Ninja work together to help you streamline your tax notice workflow.

With a ScanSnap iX1600 scanner, you only need to scan your paper notices into a designated folder. Its 50-page automated document feeder tray and double-sided scanning speed of up to 40 pages per minute can help digitize even large stacks of notices. From there, NOTICENINJA’s ScanSnap integration seamlessly syncs each newly digitized document to your company’s knowledge base.

Powerful OCR and AI technology ensure your notices are delivered to the proper parties. An always-updated interface helps you see the status of every notice across your organization.

How Notice Ninja and ScanSnap can help your business

Getting ahead of your taxes doesn’t have to be a stressful, resource-draining scramble. With the proactive organizational power of Notice Ninja and the dependable quality of ScanSnap technology working to process your tax notices, your business can spend more time doing what it does best.

Get in touch with Notice Ninja today to see how its intelligent tax notice solutions can help your business. You can also learn more about how ScanSnap supports more efficient work across a wide range of industries.

Note: Information and external links are provided for your convenience and for educational purposes only, and should not be construed, or relied upon, as legal or financial advice. PFU America, Inc. makes no representations about the contents, features, or specifications on such third-party sites, software, and/or offerings (collectively “Third-Party Offerings”) and shall not be responsible for any loss or damage that may arise from your use of such Third-Party Offerings. Please consult with a licensed professional regarding your specific situation as regulations may be subject to change.