Skip to main content
State & Local Government

State & Local Government Scanners

Document Scanning for State and Local Governments

Modernize public records, court systems, and DMV workflows with industry-leading capture technology.

Contact Us

Secure ID & Document Capture

Streamline licensing with a compact, desktop scanner.

Digital Case File Management

Reduce paper backlogs in municipal courts.

Preservation of Public Records

High-accuracy scanning for birth certificates.

Efficient Benefit Processing

Accelerate application workflows with batch scanning.

Recommended Scanners for State and Local Governments

fi-800R ultra-compact document scanner for IDs, receipts, and paperwork, entry-level model that saves valuable desk space.

fi-800R

Small front desk footprint

Learn More
fi‑8170 high‑speed duplex document scanner, 70 ppm, Clear Image Capture, 100‑page ADF

fi-8170

Robust functionality

Learn More
fi‑7480 high‑speed wide‑format production scanner designed for professional workloads with compact, durable in‑class design

fi-7480

High-speed large format scanner

Learn More
fi‑7600 high‑volume ADF production scanner with 300‑page hopper, showing open feeder and output trays

fi-7600

Back office digitization

Learn More

From Bureaucracy to Efficiency

A conversation with our State and Local government experts covering practical digitalization solutions.

Bridge the Gap Between Paper and Your Preferred Government Platforms


Why Integration Matters for Agency Efficiency

Our scanning solutions are designed to integrate natively with the document management systems (DMS) and Enterprise Content Management (ECM) platforms that power modern government workflows. By utilizing PaperStream IP and PaperStream Capture Pro, we ensure your data moves from the scanner to the cloud with zero friction.

Reduced Data Entry

Automated indexing features pull key information from documents (like case numbers or names) and populate your software fields automatically.

Searchable Public Records

Convert paper archives into searchable PDF/A files, making it easier for clerks to respond to public records requests in minutes rather than days.

Secure Workflows

Maintain a clear audit trail by scanning documents directly into your secure, permission-based management system.

Learn more about our software solutions

Certified DMS & ECM Integrations

Microsoft SharePoint & OneDrive

Modernize your agency's collaboration. Easily scan directly to SharePoint libraries or OneDrive for Business, allowing for secure, remote access to critical government documents.

Kofax & Adobe

Utilize industry-standard TWAIN and ISIS drivers to ensure your scanners work perfectly with Kofax capture software and Adobe Acrobat for creating searchable, archival-grade PDFs.

Learn more about our integrations

Superb scanners for DMVs and MVDs

Discover high-performance Ricoh scanners tailored for DMV and MVD environments, designed to streamline document processing and enhance workflow efficiency.

Shop Scanners for DMVs

Government Procurement Made Easy

Ricoh offers customers access to purchasing vehicles that simplify the public sector acquisition process. All fi-Series scanners and software are available through the following vehicles:

TIPS

Technology Purchasing Cooperative Contract 

Learn More

PEPPM

Technology Cooperative Purchasing Program for Pennsylvania and California

Learn More
San Francisco, California skyline

CMAS

California Multiple Award Schedules

Learn More

Partner Solutions

 Quality, from the beginning

Your document workflow is too important for a sub-par solution. Choose the company more counties trust.

Learn More

Case Studies + Industry Briefs

Customer Story

The City of Dunedin, FL saves big on storage cost with digital transformation

Learn More about The City of Dunedin, FL saves big on storage cost with digital transformation

Customer Story

Washington Housing Authority: Fundamentally changing the way they conduct business

Learn More about Washington Housing Authority: Fundamentally changing the way they conduct business

Government

Complete and accurate court records keep cases on track and firms compliant

Read More about Complete and accurate court records keep cases on track and firms compliant