Property Matrix + MCP Property Management
Property Matrix + MCP Property Management
Property management workflows are time intensive. Learn how ScanSnap and Property Matrix™ came together to optimize performance for this growing property management firm.
Ask any property manager: Managing tenant support is a round-the-clock challenge that demands the right balance of technical, manual, and people skills. A mismatch between accounting structures and tenant document workflows can trigger a domino effect of problems, from legal liabilities and lost income to tenant headaches and erratic operational costs.
MCP Property Management, LLC, a thriving property management firm in New York, is no stranger to walking this tightrope. The firm manages a high volume of invoices, extensive leases, and tenant documentation. Relying on both digitized and paper workflows created a bottleneck, particularly for invoicing across multiple properties.
Add to this the recent downward pressures in many property markets, flattening rental rates and tightening competition, according to IBISWorld, and property managers like MCP can face growing challenges. Optimizing operations is now, more than ever, critical for growing a profitable firm.
Transitioning between digitized and paper workflows required a better process, noted owner Michael C. Pasztor. The firm sought a scanner that could easily plug into their existing processes. “We needed a more efficient way to quickly scan multiple invoices at once and have separate pdfs created,” Michael explained.
The team opted for ScanSnap iX2500, the newest and most innovative model yet in the ScanSnap line. “We like the new ScanSnap iX2500 for its quickness and ability to scan a lot of invoices at the same time and save them individually,” Michael noted.
Property Matrix™ for Streamlined Property Management
To that end, upgrading to the newest ScanSnap scanner was an easy decision for Michael. The ScanSnap iX2500 is designed to easily integrate with Property Matrix,™ the software central to his business.
Property Matrix is a leading property management software that offers a full range of features for managing every aspect of property management. With its fully customizable AI-enabled flexibility, it centralizes core processes to ensure operations run more smoothly.
The core software helps:
- Maintain audit-ready records. Accounting and invoicing features track income, expenses, and recurring transactions
- Enable multi-building oversight. Manage finances for multiple properties in one system
- Streamline document management. Store and organize scanned invoices, leases, and records
- Customize reporting. Generate audit-ready, flexible reports
- Simplify tenant communications. Tenants can easily pay rent online, message property managers, request maintenance help, and view scheduled service appointments in one unified portal
The ScanSnap iX2500 Powers Property Management with One-Step Integration
Building on that, ScanSnap partners with Property Matrix™ for a fast, accurate one-step digitization directly into the platform’s workflows.
Integration Capabilities:
- Ensure Instant Accuracy. With ScanSnap, you can send invoices, volumes of leases, and other tenant documents directly into Property Matrix where you need them to go
- One-Click Integration. Pre-set ScanSnap profiles enable one-step software entry, to decrease manual steps and task-errors
- Simplify Organization. With the integration, you can automatically sort your scanned documents by building, tenant, or account for automated record-keeping
- Leverage AI. OCR and Property Matrix’s AI extract key data for searchability, faster processing, and more accurate records
The right scanner is critical to the firm’s growth, not only to enable more seamless integrations now, but for longer term optimization. “We’re in the process of transitioning to a paperless office,” confirmed Michael. By leveraging ScanSnap scanners and Property Matrix™ software, the firm has improved three key areas:
- Efficiency - The team can scan large batches of invoices, leases, and timesheets quickly, reducing administrative time
- Accuracy - The scanner automatically creates clear, searchable PDFs for easier retrieval and audit readiness, which can be integrated directly into Property Matrix workflows down the line
- Document organization - All documentation, from invoices, to tenant and building documents can be easily organized and searched
Michael said that having more speed and ease for everyone is a game changer for his busy office. The touch-screen display makes it easy for his team to quickly take care of work and clients with consistent quality. The busy property manager affirms the biggest advantage is that “The staff can scan and organize documents with minimal IT support,” said Michael.
MCP Property Management: ‘The New System Keeps Records Organized’
With ScanSnap and Property Matrix™ working together, MCP Property Management is transforming how it handles so many tenant documents and building-operations across properties. Key to this is how the system saves time. By scanning multiple invoices faster, the team has streamlined their system. As Michael asserted, the accuracy, speed, and simplified system has optimized their operations, so they can focus on property management and superior performance, not paperwork, a true “triple win” for the team.
ScanSnap for Smoother Property Management
Thanks to its fast duplex scanning and automatic document feeder, the ScanSnap iX2500 can handle multiple invoices, leases, or sheets all at once. As it scans, the scanner automatically separates each page or document into its own PDF, with page detection and the help of personalized profiles, accessible via your mobile device.
Flexible connectivity includes PC-free and smart-device scanning. Scanning integrates easily with go-to property management software, Property Matrix, as well as Microsoft Teams, SharePoint, and more. It delivers the fastest scan speeds and the highest image quality in the ScanSnap product line.
ScanSnap iX2500
