Fast and intuitive ScanSnap scanning solutions power a world of automation provided by Smokeball

The only thing more complex than the law itself is litigation. Every case comes with a horde of documents that must be organized, edited, shared, and signed. Even a tiny mistake on any of them can bring the process to a grinding halt. Practitioners need to maintain compliance with regulations, track their working hours, and bill appropriately.

Thankfully, the makers of software such as Smokeball Law Firm Software have stepped in to simplify. What is Smokeball? It’s a law practice management solution full of features designed to make practicing law more manageable and efficient. It uses powerful automations to accelerate document creation, take in new files and sort them, and make sure your practice bills accurately and on time. It even helps you nurture leads and onboard customers.

Smokeball does its best work in digital workflows. If your business still uses paper, Smokeball’s partnership with ScanSnap unlocks a more efficient process. Here’s how the two systems work together.

What is Smokeball?

Smokeball is a leading law practice management software. Its robust set of features enhances and streamlines several aspects of your practice. Whether you’re looking to power advanced case management, perfect your client intake, or wrangle your finances, Smokeball has a solution for you.

Here are some of the features that help Smokeball stand out:

• Smokeball AI: Archie, Smokeball's AI Matter Assistant, provides secure answers to matter questions, drafts client correspondence, and boils matters down to their essential components.
• Automatic time and activity tracking: AutoTime captures all the hours you spend working on a case, recording your activity type and assigning the hours to the appropriate matter.
• Document automation: Populate case details instantly and eliminate the risk of human error when creating documents. Whether you choose a template from Smokeball's library of 20,000 up-to-date forms or create your own, you streamline the process through automation.
• Legal reporting software: Preconfigured and customizable reports provide insight into your financial performance and worker efficiency. Intuitive dashboards keep that information accessible and actionable.
• Legal billing: Use automatically tracked time to quickly generate editable invoices, bill in batches, and establish automatic payment plans.
• Trust accounting: Smokeball can automatically record trust account transactions and retainer values. Combine that with simple three-way reconciliation to make compliance easy.
• LeadPro: Use customizable client intake forms, detailed lead management, and powerful AI to maintain a steady and seamless flow of new business.
• Electronic signatures: Docusign integration lets you apply and collect e-signatures for faster filing.

What is Smokeball best suited to? Whatever your practice demands. Its feature set makes it a great choice in fields as diverse as business law, civil litigation, criminal law, and workers' compensation law. It’s also highly flexible, thanks to a wide range of integrations. Whether you use Zapier for automated workflows, Quickbooks for accounting, or Intaker for customer relationship management, Smokeball can support your work.

Did You Know?:The ScanSnap iX1600 is a versatile, cloud-enabled scanner that scans up to 40 pages per minute. Click here to find out why our customers have given it 4.7 out of 5 stars.

How do ScanSnap and Smokeball work together?

If your practice is awash in paper documents, ScanSnap is one of Smokeball's most important integrations. All of the platform's functions depend on digital files. The first step in making use of Smokeball's automations is to turn any paper documents into digital scans. However, not all scans are created equal. If your scanner doesn't produce a clear, legible image, Smokeball may not be able to read the data it contains. That can significantly slow down automations from document routing to reconciliation.

ScanSnap can solve this problem. ScanSnap scanners are simple to use without sacrificing quality. Employees can quickly and effectively digitize documents as they come in, allowing you to take full advantage of Smokeball's features. Rather than saving these scans to your desktop and manually importing them into Smokeball, ScanSnap allows you to save digitized documents directly to the Smokeball case of your choosing. By cutting manual routing out of the equation, ScanSnap and Smokeball save you time, effort, and the risk of accidentally misfiling.

ScanSnap scanners also come with ScanSnap software to power optical character recognition (OCR), automatic skew adjustment, and other image correction tactics. These features help produce crystal-clear scans without adding to your workload.

Did You Know?: PCMagazine described the ScanSnap iX1300 as “...a snappy, accurate portable document scanner that's excellent for digitizing documents on the road or wherever space is limited.” Click here to read the full review and learn why it earned an “excellent” 4.0 out of 5 rating.

Work faster and smarter with ScanSnap and Smokeball

ScanSnap and Smokeball work hand-in-hand to power your practice. ScanSnap scanners and software bring paper documents into your digital workspace. Smokeball can then use the data they contain and send them wherever they’re needed.

Still wondering, “What is Smokeball capable of at my practice?” Schedule a free demo today to find out. Then, learn more about how ScanSnap can support your law office.

Note: Information and external links are provided for your convenience and for educational purposes only, and should not be construed, or relied upon, as legal or financial advice. PFU America, Inc. makes no representations about the contents, features, or specifications on such third-party sites, software, and/or offerings (collectively “Third-Party Offerings”) and shall not be responsible for any loss or damage that may arise from your use of such Third-Party Offerings. Please consult with a licensed professional regarding your specific situation as regulations may be subject to change.