You have a lot of documents to scan and want to be efficient. Here’s how to find the right high speed scanner for the job.
In many office settings, scanning documents tops the list of time-consuming but necessary tasks, especially for those in the government, accounts payable, healthcare, finance, legal, or education fields. It makes sense to invest in a high speed scanner to meet your needs, but there are some key considerations to finding the right one. Here are the important things to keep in mind while you shop for a high speed production scanner, especially if you’re looking to process daily influxes of paperwork.
Need help picking the right scanner for your needs? Check out our guide, How to Choose the Right Scanner for Your Computer
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If you want to do good work, you need to have the right tools to support it. High-speed scanners are highly efficient, so consider them an investment in your office’s overall productivity. Time spent scanning is time that could be put towards a profit making task like billing, client acquisition, or sales. Even if you're not the one directly doing the scanning, there are better uses of your employees’ time than standing in front of a document scanner feeding paper. Investing in fast, quality equipment keeps your office profitable.
A typical scanner for home use will operate somewhere around 20 to 40 pages per minute. High speed scanners will more than triple that rate, clocking in at about 140 pages per minute. With such higher speeds, it may seem more likely that components will break, but that’s not necessarily the case. When you’re buying high speed production scanners, you’re paying for meticulously crafted gears and rollers that need to run quickly and smoothly. Wear and tear is a fact of life for any piece of equipment, but quality parts will mean a longer lifespan for a machine that is vital for day-to-day work. You may already have loads of document storage boxes that need to be sorted, scanned, and organized, and you want a scanner that will scan millions of documents without breaking down. When researching high speed production scanners, look for high duty cycles, long consumable life, debris resistant rollers, and metal sheet guides.
Tax forms, client documents, invoices and billing records are all worthless if they are digitized with missing information. A low-quality scanner is more likely to have image capture problems. When looking at high speed scanners, make sure accuracy is not traded for speed. Advanced feeding functions, high quality optics, driver image clean up and skew reduction features will help with efficiency and accuracy while scanning documents, lowering the time you’ll spend re-scanning.
Did You Know? The fi-7900 can scan up to 140 pages per minute and 120,000 pages per day. Click here to learn more.
If you’re scanning hundreds of thousands or even millions of documents a year, efficient scanning software is crucial. That amount of data is useless if you can’t find what you need quickly, so make sure that there’s software that helps categorize, organize, and intuitively retrieve your documents. You want to ensure that the scanner you’re investing in has optical character recognition, file searching capabilities, and error recognition functions. Together they’ll make your job easier and more orderly, which is at the core of digitizing documents in the first place. Sometimes investing in professional software can help you get more out of your equipment and improve your efficiency.
Did You Know? BetterBuys described the fi-7800 and fi-7900 as having “Robust image processing features, Stacker Side Guides that make document stacking more efficient, [and] 500-sheet feeder capacity.” Click here to learn more.
Those in the market for a high speed production scanner have no shortage of options. We take great pride in having spent the last 50+ years researching, designing and developing some of the most advanced and powerful electronics in the world, including our professional grade fi and SP Series scanners.
Built to purpose for the most demanding document handling jobs, the fi Series scanners are capable of processing tens-of-thousands of pages per day at the highest levels of accuracy. Their intuitive integration capabilities with all existing work suites minimize time-to-value for businesses looking to invest in tools that will pay dividends for years to come.
The fi-7900 scanner combines speed, reliability, and form factor in a single unit. Ready to handle any document scanning project you throw at it, the fi-7900’s skew reducer and PaperStream Capture guarantee that your digitized documents are easily accessible and accurate. The fi-7900 can scan up to 120,000 documents a day, in a low-profile design that blends in with any office environment. Click here to learn more or shop the rest of our production scanner line.